When workgroup administrators assign access privileges to users, they associate folders with each user. This defines the folders that each user can access. Each user also has one or more defined roles in eArray.
eArray allows workgroups to organize data using a flexible, hierarchical arrangement of folders and subfolders. Workgroup administrators set up the initial folder structure for their workgroups, and assign each user access to specific folder(s). General (or "default") users with the appropriate privileges can then make modifications within the specific folder(s).
The figure below gives an example of one possible hierarchical folder structure.
A workgroup administrator assigns access to one folder as the user's default folder. The user also automatically receives access to all of the subfolders within it. For example, in the structure illustrated above, if a user's default folder is folder A, this user also automatically receives access to folders 1, 2, x, and z.
In addition, a workgroup administrator can grant the user access to one or more secondary folders. A secondary folder must be located within the same folder as the user's default folder. For example, if a user's default folder is folder 1, then the workgroup administrator could assign folder 2, x, or z as a secondary folder. Folders A, B, C, Main, and 3 would not be allowed as secondary folders.
A role is a defined set of tasks that a user can perform. Workgroup administrators have the company (workgroup) administrator role, and all other users in the workgroup have the default user role. All users in the workgroup also have the Collaboration role, which allows them to create and participate in collaborations with others.
For details about what each role allows a user to do, see:
Tasks a default user can perform
Tasks a workgroup administrator can perform
What are the roles in a collaboration
See also
How to set up eArray
Tasks a guest user can perform