Set user access privileges

Because eArray stores the data of many workgroups with many users, it uses a system of privileges and roles to restrict access to folders. To set access privileges properly, you must first understand the organization of content in eArray and the roles that are available to users. See Overview of folders and privileges in eArray.

When you set access privileges, you first search for the user. You choose the folders to associate with the user, both a main default folder and additional secondary folders. This gives the user access to the folders. You then associate roles with the user, which enables the user to perform defined sets of tasks in eArray.

Certain restrictions are defined by the system, and cannot be changed:

• Only workgroup administrators can assign access privileges, and they can only assign privileges to users in their own workgroup.

• All users have read-only access to Agilent Catalog content.

• Members of one workgroup cannot directly access data that belongs to another workgroup.

• Users can only access data in a collaboration folder if they are participants in the collaboration.

• Guest users have access to Agilent Catalog content, only.
   

To set access privileges for a user in your workgroup

1. Perform a search for the desired user.

2. In the Actions column in the Search Results pane, next to the desired user, click Edit user.
   
   A user information page appears.

3. In Associate Folders, specify the appropriate folders, as described below.

   • Default folder – Select a folder from the list. This folder is the user's "main" folder — eArray saves all of the files that the user creates to this folder unless the user specifies a different one. In addition, the default folder determines the available secondary folders for the user.
     
     To create a new folder and specify it as the user's default folder, follow these steps:

   • 1. Click Add New Folder.
        A dialog box appears.

     2. Click OK.
        A list of all available folders appears in a new window.

     3. Next to the existing folder that you want to contain the new folder, click Add.
        The selected folder appears at the bottom of the window next to Add a New Subfolder to. A box appears next to the name of the selected folder.

     4. Type a name for the new subfolder in the text box, and click the Add button beside it.
        eArray creates the new subfolder, and designates it as the user's default folder.
         

   • Secondary folders – The available secondary folders appear in the box on the right, and the secondary folders associated with the user appear in the box on the left. You can assign secondary folders to grant the user access to additional workgroup content. To associate secondary folders with the user, follow these steps:

   • 1. In the text box on the right, click the name of a folder to select it. To select multiple folders, control-click the additional folder names.

     2. Click Add.
        eArray transfers the selected folder name to the text box on the left. To remove a folder name from this text box, select it, then click Remove.
         

4. In Associate Roles, select the role(s) for the user as described below.

5. Click Update.
   
   eArray updates the user's access privileges as specified, and displays a confirmation message. 

6. Click Close.

See also

Edit user information

Enable/Disable/Delete user