Share bait group

You can share a bait group with one or more users in a new or existing collaboration. After you find and select the desired bait groups, you use the Share command to move the bait groups to either an existing or new collaboration workspace. If needed, eArray creates a new collaboration workspace. The other users can then access the bait group through the collaboration. You can share bait groups with a status of Incomplete or Locked.

The Share command is not available within a collaboration. To move a bait group from a collaboration, use the Move command.

Before you share a bait group

You must be the owner of the bait group. To share a bait group that you do not own, first make a copy of it, then share the copy.
The bait group must not be located in a collaboration folder.
If you want to share the bait group in a new collaboration workspace, you must know the e-mail addresses of your desired collaborators.

To share bait groups

Search or Browse for the bait groups that you want to share.

eArray displays a list of bait groups. If there are many bait groups, eArray paginates the list.
Select the bait groups you want to share. Use the following as a guide:
- To select a bait group, mark the check box by its name.
- To go to another page of results, click one of the Pages links. eArray remembers your selections as you go from page to page.
- To select all of the bait groups on a page, mark the check box in the column heading row of the Search Results.
- To sort the list based on any column (except Actions), click the heading of the column. To reverse the order of the items, click the same column heading again.
Click Share.

A new page appears.
Select one of these options:
- Add bait group to an existing collaboration workspace – Moves the bait groups to a selected collaboration.
- Add bait group to a new collaboration workspace – Creates a new collaboration workspace, then moves the bait groups to this new workspace.
In Share BaitGroup(s), select one of the following. You can only share a bait group if it is not in use in a library. These options define what eArray does if a selected bait group is in use in a library.
- Make copy if used in other libraries – If a bait group that you are sharing is part of an existing library, eArray creates a duplicate bait group and moves this duplicate to the location that you specify.
- Cancel move if used in other libraries – If a bait group that you are moving is part of an existing library, eArray cancels your requested move.
Click Next.

If you selected Add bait group to an existing collaboration workspace, a new page with a list of available collaborations appears. Follow these steps:

1. 1. Select the desired destination collaboration for the bait groups.
  2. Click Next.
    eArray moves the bait group to the selected collaboration folder. A list of bait groups appears. Successful appears in the Result column next to the names of successfully shared bait groups. If a specific bait group could not be shared, a message in the Message column explains why.
  3. Click Close.
    If participants in the collaboration log in to eArray and enter this collaboration, they can access the bait group(s).

If you selected Add bait group to a new collaboration workspace, a results page indicates which bait groups can be shared. Follow these steps:

1. 1. Click Next.
    eArray checks the bait groups that you selected. The list of bait groups appears. If a bait group can be shared, Can be Shared appears in the Result column. If another message appears, check to make sure you have followed the guidelines described above in Before you share a bait group.
  2. Click Next.
    The Create New Collaboration page appears.
  3. Specify the details of the new collaboration. Refer to Create a collaboration for a description of the options on this page.
  4. Click Create.
    The Terms and Conditions page appears.
  5. Read the Terms and Conditions, and click I Agree. You must agree to the Terms and Conditions if you want to create the collaboration and share your bait group.
    
    eArray creates the collaboration, and sends invitation e-mails to the people you invited. eArray directs invitees who are registered users to the eArray login page. It directs invitees who are not registered to the eArray registration page. A success message appears.
  6. Click Close.
    When a registered invitee logs in to eArray, the invitation appears in the Invitations to Me pane of the Collaboration main page, where the invitee can accept the invitation and participate in the collaboration.